What is Quantity Takeoff? Learn How to Estimate Materials & Costs Correctly

Accurate cost estimation is essential for every construction project. Before work begins, contractors must determine the materials, labor, and costs required to complete the project efficiently. This process starts with quantity takeoff, a crucial step in construction estimating.

What is Quantity Takeoff?

Quantity takeoff is the process of measuring and calculating the exact quantity of materials needed for a project based on construction drawings and specifications. This includes materials such as concrete, rebar (by weight), drywall (by sheet count), and other trade-specific items. Takeoff measurements typically include areas, lengths, and counts, with additional calculations applied to determine order quantities and pricing. Once the material quantities are established, cost estimation involves applying prices to these quantities and adding markups to determine the final bid price.

Why Quantity Takeoff Is Important in Construction

Quantity takeoff forms the foundation of cost estimation. Without it, contractors risk overestimating or underestimating materials, which can lead to increased costs, project delays, or supply shortages. A well-executed takeoff allows for accurate budgeting, efficient planning, and competitive bidding, ensuring a project stays on track and within budget.

The Key Elements of Quantity Takeoff

To perform an effective quantity takeoff contractors must focus on key elements that determine material and cost accuracy. These include:

Takeoff Measurements from Drawings

Takeoff begins with precise measurements extracted from project drawings. These measurements include:

1. Lengths (e.g., piping, wiring)

2. Areas (e.g., flooring, roofing)

3. Counts (e.g., fixtures, outlets)

Additional calculations are then applied to determine the final takeoff quantities, such as cubic yards of concrete or pounds of rebar.

2. Material Identification

Contractors must specify the exact materials required for each phase of the project, including type, size, and quantity. Using standardized material descriptions and industry codes ensures clarity and consistency in ordering and estimating.

3. Cost Estimation & Pricing

After quantities are determined, costs are applied to each item, considering supplier rates, transportation fees, and potential price fluctuations. Contractors then apply markups to determine the final bid price.

How Digital Quantity Takeoff Software Improves Accuracy

Technology has transformed quantity takeoff, making it more efficient and precise. Many contractors prefer to document their takeoff quantities in Excel, as it is widely used for estimating. Vertigraph’s BidScreen XL, an Excel add-in, streamlines takeoff by allowing contractors to perform on-screen measurements directly in Excel. This eliminates the need to switch between different applications and provides a seamless audit trail.

Benefits of Digital Takeoff with BidScreen XL:

1. Extract takeoff measurements directly from construction drawings.

2. Perform on-screen takeoff within Excel—no need to switch applications.

3. Use Excel’s formulas for advanced calculations

4. Automatically save drawings, measurement values, and color-coded takeoffs within an Excel workbook.

5. Leverage pre-built Excel estimating templates or use custom templates.

For site excavation contractors, SiteWorx/OS provides a specialized solution. It generates 3D models of the site to calculate cut and fill volumes, ensuring accurate excavation estimates. Unlike BidScreen XL, which is widely used for most trades, SiteWorx/OS is tailored for sitework projects.

Best Practices for Accurate Quantity Takeoff

To ensure precision, contractors should follow these best practices:

1. Use the Right Takeoff Software

Selecting the right tool simplifies measurement, improves accuracy, and reduces manual errors. BidScreen XL is ideal for contractors who estimate in Excel, while SiteWorx/OS provides a powerful solution for site excavation.

2. Verify Construction Drawings

Before performing a takeoff, contractors should carefully review project drawings and clarify discrepancies with stakeholders to prevent errors.

3. Standardize Material Listings

Using consistent naming conventions and standardized material codes ensures that material descriptions are clear and easily understood by suppliers and project managers.

4. Conduct Regular Audits

Regularly reviewing takeoff calculations ensures accuracy, especially as material costs fluctuate over time.

In The End:

Accurate quantity takeoff and cost estimation are essential for successful construction projects. Without the right tools, contractors risk budget overruns, project delays, and lost bids. At Vertigraph, Inc., we provide advanced software solutions designed to streamline automate material calculations, quantity takeoff and cost estimation accuracy. BidScreen XL simplifies on-screen takeoff directly within Excel, while SiteWorx/OS offers powerful 3D modeling for excavation projects.

Contact us today to discover how our tools can help you improve accuracy, save time, and submit more competitive bids!